Talk to your suppliers (venue, band, photographer, videographer) to find out their requirements and recommendations. there will be a few important moments that they're involved with, so take their advice and tips.
Chat to your venue about how much time is required between each meal. this is the best place to start. all other aspects of the night should be based around the chef's plans and timings.
What's important to you? If it’s hearing from important family members then allow more time for speeches. Break them up over the evening. If it’s having time to move around the room and chat to people, then leave more time between meals. If dancing is your priority, consider doing your bridal dance early or minimise the number of speeches.
3. Be Organised
Assuming you’re still working at this time, it could take weeks before you’ve coordinated and spoken with all suppliers, your MC and the people you’ve asked to speak. Aim to have your schedule done at least a week from the day. This gives you enough time to tweak and adjust a couple of times before the day.
4. Keep It Simple
Don't bother with fancy formatting or Excel mastery. Each supplier uses different software for managing their events. Keeping it in a basic text doc will save you and them time and hassle.
5. Trust Your Suppliers
It’s rare that the reception will run perfectly in sync with your beautiful schedule. Don’t think about it on the night. Remember you’ve hired professionals to work together on any changes that may happen. For instance, you might have a speaker who talks much longer than expected. Leave it to your event manager to determine how to make up time and ensure the night flows on. They will keep you in the loop when necessary.